Burke Pensions & Financial Services Limited
Data Privacy/Protection Notice
Burke Pensions & Financial Services Ltd is committed to protecting and respecting your privacy. We wish to be transparent on how we process your data and show you that we are accountable with the GDPR and Irish Data Protection legislation in relation to not only processing your data but ensuring you understand your rights as a client.
Burke Pensions & Financial Services Ltd collects and uses personal information so that we can provide you with insurance and pension products and services that suit your needs. This notice explains the most important aspects of how we use personal information and what rights individuals have.
The data controller responsible for this personal information is Burke Pensions & Financial Services Limited (“we” “us”“our”) as your intermediary. Additional controllers include the product producer/underwriter of your policy, which will be identified in your policy documentation and trustees of pension and death benefit schemes
It is the intention of this privacy statement to explain to you the information practices we adopt in relation to the
information we collect about you.
Please read this Statement carefully as it sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.
1. Personal information we collect
The personal information we collect and use will differ depending on the type of product/service we are arranging but may
include the following personal data:-
– Name and contact information (such as email addresses, phone numbers)
– Age, date of birth, gender, address, residency, citizenship, domicile, employment service details
– Salary and remuneration information, employee ID, PPS numbers
– Details of past employments and prospective employment
– Bank account information including IBAN and BIC
– Copies of identification documentation e.g. passport, birth certificate, marriage certificate, death certificate,
drivers’ licence, utility bills etc
– Civil status and details of dependents and beneficiaries
– Financial circumstances including all pension scheme benefits and/or risk benefits
We may also, on occasion, collect and hold information regarding your health. Such information under GDPR is classified as
special personal data.
We may receive the personal data about you from third parties. These include registered administrators, your past,
present and/or future employers, pension scheme trustees and financial consultants. On occasion we may also receive information from other third parties, for example, solicitors, GPs and other medical professionals, auditors, accountants, etc. We may also receive information from regulatory and/or state authorities such as the Revenue Commissioners, the Central Bank of Ireland and the Pensions Authority.
Note: You don’t have to provide us with any personal information, but if you don’t provide the information we need we may not be in a position to provide our services and /or deal with legal, compliance and regulatory requirements
Health Data: We may need to ask for details relating to your health data or the health data of somebody else relevant to your quotation/policy. Where we process health data for the purpose of a policy of insurance we will take suitable and specific measures to safeguard the fundamental rights and freedoms of individuals. We recognize that information about health data is particularly sensitive information. We will only collect and use such data as follows:
Type of Data and purpose for which it is used
Where relevant, health data is used for the purposes of obtaining/providing quotes, providing advice on and/or
submitting a proposal for insurance.
Our legal basis for using it
Irish Data Protection law allows us to use health data where we need to and where it is proportionate for the purposes of a policy of insurance.
2. How we collect personal information
We may collect personal information from:
– you
– your agents, attorneys (under powers of attorney), nominated representatives and other third parties relevant to
you and/or the policy, including your legal advisers;
– your employer/pension scheme trustees/pension scheme registered administrator
3. How we use your personal information
We may collect and use personal information for the purposes, and on the legal basis, set out below:
Purpose: To assess your insurance needs, provide advice on and/or submit proposals for policies of insurance.
Legal Basis: In order to take steps prior to entering into a contract i.e. the insurance policy.
Purpose: To verify your identity and/or carry out anti-money laundering checks.
Legal Basis: To comply with legal obligations. Public interest.
Purpose: To obtain/arrange policies of insurance and provide insurance services to assist in the administration of an insurance, pension or investment contract, including, dealing with any queries or changes, payments, renewals, claims, processing a cancellation of your policy and handling any complaints you may have.
Legal Basis: Performance of a contract i.e. assisting in the administration of a contract (the insurance policy).
Purpose: To comply with laws and regulations.
Legal Basis: To comply with legal obligations.
Purpose:
- For management information purposes including portfolio assessment, risk assessment, performance reporting and management reporting .
- For a proposed portfolio transfer, reorganisation, transfer, disposal or other transaction relating to our business.
- Managing our business effectively e.g. with third party service suppliers.
Legal Basis:
- For our legitimate interests in managing our business.
4. How we share your personal information with others
In order to comply with our legal obligations and service your pension, risk benefits and insurance policy we may share
your personal data with:-
– Your current, past or prospective employer
– The registered administrator of your pension and/or risk benefits scheme
– The trustees appointed to your pension and/or risk benefits scheme
– The underwriter of the insurance policy (i.e. the product producer from which we hold an appointment in
writing)
– Your agents, nominated representatives and other third parties relevant to you and/or the policy including your
legal advisers.
– Any third party who requires information regarding the administration of your pension and/or risk benefits
including insurance companies, trustees, registered administrators and regulators and your authorised
representative(s)
– Regulatory and state authorities such as the central bank of Ireland, Revenue Commissioners, Data Protection
Commission, the Financial Services and Pensions Ombudsman and the Pensions Authority
– Your healthcare professionals
– Service providers with whom we have entered into data protection agreements/arrangements
5. How long will we keep your personal information?
We will keep your personal data for only as long as we are required to do so by legislation, regulatory rules and in order to
effectively deliver our services to you.
6. Your rights
You have various rights in relation to your personal information, including the right to:
– request access to your personal information
– have inaccurate personal data corrected
– erase or restrict records where they are no longer required
– Where we rely on your consent as our legal basis for use of your personal data you have a right to withdraw your
consent to such use.
We will respond to your request in writing, or orally if requested, as soon as practicable and in any event not more than one month after receipt of your request. In exceptional cases, we may extend this period by two months and we will tell you why. We may request proof of identification to verify your request
7. Contacting us
If you have any questions about how we use personal information, manage personal information within our business or if
you want to exercise your rights as stated above, please contact us at:-
Postal Address: Burke Pensions & Financial Services Ltd, 15 Sandyford Office Park, Sandyford, Dublin 18, DF18 AE27
E-Mail: dburke@burkepfs.com
Telephone: + 353 1 2930094
You also have the right to complain to the Data Protection Commissioner who can be contacted at:-
Postal Address: Data Protection Commissioner, Canal House, Station Road, Portarlington, Co. Laois R32 AP23
E-Mail: info@dataprotection.ie
Telephone: +353 57 8684800
Facsimile: +353 57 868 47579.
8. Updates
This Privacy Notice was last updated on 24 May 2018. We will update this Privacy Notice from time to time and reserve the right to do so. Any updates will be made available via our website www.burkepfs.ie
Burke Pensions & Financial Services Ltd
24th May 2018
Burke Pensions & Financial Services Ltd, 15 Sandyford Office Park, Sandyford, D18 AE27
Directors; Dermot Burke, Clare Burke Company Registered No: 357696
Registered Office: 15 Sandyford Office Park, D18 AE27